Still running your theatre with emails, WhatsApp and spreadsheets?
Stagemate is theatre management software for amateur theatre companies. It brings cast, crew, schedules, auditions, front-of-house rotas, messaging, and committee work into one browser-based place — so everyone knows where they need to be, without chasing threads across email and WhatsApp.
Already using Stagemate? Open Stagemate to sign in. New theatre? Set up for early access — full access is free whilst we are in beta.
Short on volunteers for front of house?
Show week is coming. You still need ushers, programmes, refreshments. The rota might live on someone's laptop, and the chat thread has already had a few reminders. You're not alone. Most theatres know that pattern.
Stagemate helps because rotas and calendars live with the show. Define rota types such as front of house, bar, and box office, create shifts, and let people volunteer for open slots from a phone or laptop. That is theatre volunteer rota software designed for amateur companies, not a generic staff roster bolted onto a spreadsheet.
Read on below, or register your theatre for early access.
Early access — free whilst in beta
Stagemate is in early access. Register your theatre to get started — full access at no cost whilst we are in beta.
- Full access to productions, rotas, calendar, messaging, committees, and more
- Free whilst in beta
- Ongoing improvements during beta — feedback helps shape the product
You do not need a perfect season mapped out before you begin. Register the theatre, invite a few administrators, and add the next production that needs organising. Rooms, membership, auditions, and volunteer cover can grow as real work appears.
About Stagemate
Built by a theatre volunteer, for theatre volunteers.
Stagemate is amateur theatre software designed around how societies and companies actually work. Running a show should not feel like a second job. Many groups still juggle spreadsheets, email, and chat threads for casting, rehearsals, performance nights, and volunteer cover. Stagemate gives each production one shared home for theatre production management — schedules, roles, files, and conversations that stay with the show.
You use it in the browser on phones, tablets, and computers — nothing to install. Early access is free whilst Stagemate is in beta. The shapes match how societies already talk: theatres, productions, rehearsals and performances, audition sessions, rota types and shifts, committee spaces, and messaging on the production, event, or committee it belongs to.
Who Stagemate is for
Amateur theatres, dramatic societies, and community performing-arts groups that need one place for productions rather than another inbox. If you organise rehearsals, cast shows, staff front of house, or run a committee, Stagemate is built for that rhythm of work.
Several administrators can run the theatre. Production directors can manage their show — rehearsals, roles, rotas, and production information — without handing over the whole organisation. Volunteers and members use free accounts so they can see what applies to them. One login can belong to multiple theatres with separate data, which suits people who help more than one company or wear several hats inside the same society.
What Stagemate includes
Practical tools for productions, rehearsal scheduling, auditions, volunteer rotas, committees, messaging, and calendars — in one place.
Productions
Keep each show together: cast and crew roles, performance and rehearsal dates, files, and production chat. Theatre production management stays tied to the production instead of scattered across inboxes. When a society mounts more than one title, each production keeps its own plan while sharing theatre membership, rooms, and rota types. Directors with production access run day-to-day show work; theatre administrators keep the wider organisation in view.
Rehearsals, performances and calendars
Plan rehearsals and performances, then see them alongside meetings and other events in a shared calendar. Filter by production, room, or your own commitments. Rehearsal scheduling software that reflects what your theatre has actually set up in Stagemate — not a separate calendar that drifts out of date. Unavailability patterns give clearer signals when people cannot take on more, so assigning roles or volunteering for shifts happens with fewer surprises.
Auditions and casting
Run audition sessions and panels, let performers sign up with role preferences, and keep audition files with the process. Audition management software that supports how amateur companies cast a show, without inventing a separate casting spreadsheet for every production. Because casting lives in the same theatre account as the eventual production, roles, schedules, and production messaging continue after offers go out.
Front of house and volunteer rotas
Set up rota types such as front of house, bar, and box office, add shifts, and let people volunteer for open slots. Theatre volunteer rota software that lives with the show so ushers and helpers can see what is needed from a phone or laptop. Open slots invite a wider pool than a last-minute chat plea, and mid-week gaps stay visible beside the performances they support.
Messaging
Chat sits on the production, event, or committee it belongs to, so context stays with the work instead of disappearing into a general WhatsApp group. Artistic detail and club admin stay readable because they are not forced into one society-wide thread.
Committees and members
Committee spaces hold minutes, policies, and other theatre files. Theatre committee management that suits how amateur committees actually operate — with clear membership and access controls for your theatre. Several administrators can share responsibility; production directors manage their title without full theatre-wide keys; membership identifies who belongs, including people on more than one society with one login.
How societies typically start
Most groups begin with the most painful gap: a rehearsal calendar that never stays current, front-of-house cover that only a few people see, or casting logistics before a busy audition weekend. Register the theatre, invite the people who need to see that work, and add a production when you have one. Publish dates as you know them. Open rota types and shifts when show week approaches. Move committee files when you are ready to stop hunting old attachments.
Browser-based access
Stagemate works in the browser on phones, tablets, and computers. Volunteers can check rotas and volunteer for shifts from a phone; directors and admins can manage productions from a laptop. There is nothing to install and no separate apps to keep in sync. One theatre account serves committee nights on a larger screen and quick checks on a phone between other responsibilities.
Frequently Asked Questions
Is Stagemate easy to use?
Yes. Stagemate is designed to be easy for everyone to use. It is designed around how theatres typically work, and can be added to gradually over time. If you can use email and WhatsApp, you will find Stagemate very easy.
Can I use Stagemate on my phone?
Yes. Stagemate works in the browser on phones, tablets, and computers — nothing to install. Volunteers can check rotas and volunteer for shifts from a phone; the layout adapts to smaller screens.
How long does it take to set up Stagemate?
Create an account and set up a theatre first — that usually takes a few minutes. After that you can add a production when you are ready, and fill in rooms, rotas, and members over time. Nothing has to be complete on day one.
How do volunteers use Stagemate?
Each volunteer needs a free account so Stagemate knows who they are and what they can see. They can then open rotas, volunteer for open shifts, use the shared calendar, and view production or event pages they have been given access to.
Can multiple people manage a theatre in Stagemate?
Yes. A theatre can have several administrators, and production directors can be given access to run their show (rehearsals, roles, rotas, and production information) without handing over the whole theatre. That suits committees where different people lead productions, front of house, or membership.
Can I be part of multiple theatres in Stagemate?
Yes. If you help more than one amateur theatre or society, you can belong to as many theatres as you need on one login. Switch between them from your dashboard. Each theatre's data stays separate, so you only see what is relevant to that theatre.
Is Stagemate secure?
We take data protection seriously. Your theatre's information is stored securely with encryption and backups. You control who is a member and what they can access. For specific questions about how we handle data, see our privacy policy or email support@stagemate.co.uk.
